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KITCHENSYNC PRICING KNOWLEDGE BASE
We turn great restaurants into great businesses.
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FIRST... A FIT CHECK.
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We are purpose-built to support restaurant groups that are:
✓ operating 3+ locations
✓ outgrowing (or overpaying for) corporate infrastructure
✓ focused on managing profitability
✓ ready to develop and incentivize on-site managers
Sound like you? Read on...
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WITHIN A FEW WEEKS...
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Our plug & play platform will permanently eliminate administrative headaches and
empower your team to start hitting clear business objectives.
YOU WILL NEVER WORRY ABOUT:
- Bookkeeping
- Financial Reporting
- Budgeting & Goal Setting
- Cash Flow Planning
- Bill Pay
- Payroll
- HR Compliance
YOUR MANAGERS WILL START:
- Tracking business performance weekly
- Taking ownership of financial results
- Centralizing administrative communications
- Costing recipes in real time
- Tracking & valuing inventory on-time
YOU WILL START SAVING MONEY ON:
- Administrative salaries
- Invisible cost overruns
- Duplicate payments
- HR mistakes
- Group insurance rates
- Missed opportunities
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WHAT YOU'RE GETTING
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Not just great software. Not just clear reporting. A dedicated team that
consistently provides:
- Visibility – Clear sight into what happened in your business
- Clarity – Understanding of what needs to happen next
- Peace of Mind – Confidence that your numbers are correct and your business
is compliant
KitchenSync combines decades of experience in restaurant accounting, human
resources, and operations with rapidly evolving technology to drive increased
profitability at your stores - all for less than half the price of a line cook.
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WHY IT WORKS
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We don't stop at sending you reports. We track your team's engagement and
help you:
1. Set Expectations
With done-for-you budgeting & goal setting
2. Align Incentives
With simple, gamified incentive plans for your managers, tied to measurable
outcomes
3. Monitor Performance
With reliable weekly & monthly insights, designed for restaurant management
4. Evolve Consistently
With a deep understanding of opportunities for your business and a
communication platform built to ensure they are taken advantage of
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HOW IT COMPARES
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HIRING INTERNALLY:
- Cost: $100K+ (salaries + benefits) + software subscriptions
- Reliability: Single point of failure (sick days, vacation, turnover)
- Ramp Time: Months of training required
- Knowledge: Limited to internal knowledge
- Technology: Multiple disjointed systems/data siloes to manage (ledger,
payroll, inventory, HRIS etc.)
KITCHENSYNC:
- Cost: $1.5K - $3K/month/location
- Reliability: Built-in redundancy across experienced team
- Ramp Time: Day one restaurant expertise
- Knowledge: Decades of collective industry experience
- Technology: Best-in-class, all-in-one platform with AI-powered automation
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COMMON PACKAGES & BUNDLED PRICING
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Upgrade your entire back office in one shot for the biggest discounts -
priced per location.
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CORE - $2,000/month
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✓ Bookkeeping & Financial Reporting
✓ Budgeting & Manager Goal Setting
✓ Weekly Performance Reporting
✓ Team Communications (DMs, Tasks, Insights)
✓ Cash Flow Management & Weekly Bill Pay
- Tax Planning, Compliance, & Filings
- Recipe Costing & Inventory
- Intelligent Banking: Coming Soon
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PLUS - $2,350/month
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✓ Bookkeeping & Financial Reporting
✓ Budgeting & Manager Goal Setting
✓ Weekly Performance Reporting
✓ Team Communications (DMs, Tasks, Insights)
✓ Cash Flow Management & Weekly Bill Pay
✓ Tax Planning, Compliance, & Filings
- Recipe Costing & Inventory
- Intelligent Banking: Coming Soon
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PRO - $2,550/month
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✓ Bookkeeping & Financial Reporting
✓ Budgeting & Manager Goal Setting
✓ Weekly Performance Reporting
✓ Team Communications (DMs, Tasks, Insights)
✓ Cash Flow Management & Weekly Bill Pay
✓ Tax Planning, Compliance, & Filings
✓ Recipe Costing & Inventory
- Intelligent Banking: Coming Soon
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PEOPLE PRO - $200 base + $30/employee
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✓ Payroll Processing
✓ Human Resources Administration
✓ Human Resources Consulting
✓ Virtual Employee Training
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SERVICE LINE DETAILS & STANDALONE PRICING
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Select individual KitchenSync solutions to address your biggest problems first.
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BOOKKEEPING & REPORTING
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Included in: CORE, PLUS, PRO
List Price: $1,500 / month
WHAT'S INCLUDED:
- Dedicated staff accountant(s) & accounting manager who know your business
- Annual budget, broken down into weekly & monthly targets - with variance
reporting
- Weekly profit & loss statement - delivered within 36 hours of week completion
- Monthly profit & loss statement - delivered within 7 business days of period
close
- Fully-reconciled balance sheet showing what you own, what you owe, and your
equity position
- Custom AI-analysis of business performance for every user on every report
- Full automation of daily sales entries, daily invoice processing, and labor
calculations with human oversight to ensure completeness & accuracy
OPTIONAL ADD-ONS:
- 13 x 4 week reporting (ie. 4-4-4) @ $100 / month
- Management/holding company bookkeeping @ $300/mo
- Cleanup bookkeeping @ $250 / month of cleanup
WHY IT MATTERS:
You can't manage what you can't measure. We help you set clear financial
targets for your managers, ensure they understand them, and update reports
daily to allow for rapid decision making.
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TEAM COMMUNICATIONS
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Included in: CORE, PLUS, PRO, PEOPLE PRO
List Price: $5 per ee / month
WHAT'S INCLUDED:
- Direct messaging between owners, managers, and back office team
- Task assignment and tracking for back office action items
- Automated (AI) insights and recommendations based on your data
- Mobile app access for on-the-go communication
- Centralized hub for all financial discussions and decisions
WHY IT MATTERS:
Stop sending texts and digging through email chains. Everything related to your
finances lives in one place where your entire team can see it. Get notified when
bills need approval, when reports are ready, or when performance needs your
attention—all without leaving the app.
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CASH FLOW MANAGEMENT
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Included in: CORE, PLUS, PRO
List Price: $800 / month
WHAT'S INCLUDED:
- Weekly cash flow forecast showing what's coming in and going out
- Payment scheduling recommendations so you never overdraft
- Vendor bill payment processing every week
- Priority payment recommendations based on due dates and cash position
- Automated reminders for upcoming large expenses
- Cash reserve tracking and recommendations
WHY IT MATTERS:
Running out of cash is the #1 reason restaurants fail—even profitable ones. We
make sure you always know exactly how much money you have, what bills are due,
and when to pay them. No more scrambling to cover payroll or bouncing checks
to vendors.
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TAX PLANNING & COMPLIANCE
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Included in: PLUS, PRO
List Price: $500 / month
WHAT'S INCLUDED:
- Quarterly tax planning calls to identify opportunities & avoid surprises
- Year-end tax returns (federal and state) prepared and filed
- Ownership documents (K-1s) for up to 5 partners
- Employee tax forms (1099s) for contractors
- All required state compliance filings (571L, Statement of Information)
- City tax returns where required
- Automatic sales tax set-aside account
- Sales tax filing and payment
- Tracking of all equipment purchases for tax deductions
WHY IT MATTERS:
Tax surprises can wipe out an entire year's profit. We handle all your tax
filings, keep you compliant with state and local requirements, and help you
plan ahead so you're never caught off guard. Plus, we make sure you're taking
every deduction you're entitled to.
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RECIPE COSTING & INVENTORY
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Powered by Margin Edge
Included in: PRO
List Price: $250 / month
WHAT'S INCLUDED:
- Real-time recipe costing for every menu item with updated ingredient pricing
- Theoretical vs. actual food cost variance tracking
- Inventory management system with updated pricing
- Automated alerts when food costs spike on specific items
- Menu engineering analysis showing which items are most profitable
- Vendor price tracking to catch increases before they hurt margins
- Waste tracking and recommendations
WHY IT MATTERS:
Most restaurants guess at their food costs and wonder why they're not
profitable. We show you the exact cost of every dish, help you price your menu
correctly, and alert you when something's off. A 2% improvement in food cost
can add tens of thousands to your bottom line.
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INTELLIGENT BANKING
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COMING SOON
Included in: CORE, PLUS, PRO, PEOPLE PRO
List Price: TBD
WHAT'S INCLUDED:
- AI-powered business banking with automated cash flow management
- Daily sales tax set-aside from deposits
- Smart allocation to vendor payment accounts
- Daily set aside for payroll coverage
- Low cost payroll bridge loans
- Automated treasury savings & distribution management
- Real-time cash position visibility
- Daily notifications about your financial status
- Fee-free transfers to third-party accounts
WHY IT MATTERS:
Imagine waking up to a message that says: "You received $2,476 from Toast
yesterday. I set aside $133 for taxes and put the rest into your vendor account
to cover bills due this week." That's intelligent banking—money management that
happens automatically while you focus on running your restaurant.
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PAYROLL PROCESSING
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Included in: PEOPLE PRO
List Price: $150 / month + $10 per ee / month
WHAT'S INCLUDED:
- Unlimited weekly or bi-weekly payroll runs
- Direct deposit, printed checks, or employee pay cards
- All payroll tax calculations and filings (federal, state, local)
- W-2 and 1099 preparation and filing
- New hire reporting to state agencies
- Time tracking integration with your POS or scheduling system
- White-glove tip pool import, PTO tracking, and garnishment management
- Employee self-service portal for pay stubs and tax forms
- Daily tip income access for employees [COMING SOON]
WHY IT MATTERS:
Payroll mistakes can result in massive fines and unhappy employees. We handle
everything from calculating hours to filing taxes, so you never have to worry
about compliance. Your team gets paid accurately and on time, every time.
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HR ADMINISTRATION
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Included in: PEOPLE PRO
List Price: $20 per ee / month
WHAT'S INCLUDED:
- Digital onboarding for new hires with e-signatures
- Employee handbook creation and distribution
- I-9 verification and storage
- Benefits administration and enrollment
- COBRA administration
- Workers' compensation claims support
- Unemployment claims management
- Employee file management and document storage
- Compliance oversight with federal and state labor laws
WHY IT MATTERS:
HR violations are expensive and time-consuming. We keep you compliant with all
employment laws, handle the paperwork, and make sure every employee has a
smooth onboarding experience. Focus on building your team, not managing forms.
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HR CONSULTING
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Included in: PEOPLE PRO
List Price: $5 per ee / month
WHAT'S INCLUDED:
- Dedicated HR consultant for employee relations issues
- Guidance on terminations, disciplinary actions, and performance management
- Policy development and updates
- Compliance audits and recommendations
- Support during investigations or disputes
- Manager training on HR best practices
- Unlimited phone and email support for HR questions
WHY IT MATTERS:
One wrongful termination lawsuit can cost you hundreds of thousands of dollars.
Our HR consultants help you navigate difficult employee situations, stay
compliant with changing laws, and avoid costly mistakes. Get expert advice
whenever you need it, without hiring a full-time HR manager.
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VIRTUAL EMPLOYEE TRAINING
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Included in: PEOPLE PRO
List Price: $5 per ee / month
WHAT'S INCLUDED:
- Online training library covering harassment prevention, food safety, customer
service, and more
- Automatic assignment of required training to new hires
- Tracking and reporting of training completion
- Certificates of completion for compliance purposes
- Mobile-friendly training accessible anytime, anywhere
- Custom training modules specific to your restaurant
- Manager training on leadership and team development
WHY IT MATTERS:
Consistent training creates better employees and reduces turnover. Our virtual
training platform ensures every team member gets the same high-quality training,
whether they're at location one or location ten. Plus, you'll have documentation
proving compliance with all required training.
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HOW IMPLEMENTATION WORKS
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We partner you with a dedicated live implementation specialist to ensure you
get onboarded in time.
IMPLEMENTATION TIMELINE:
1. Contract Signing
2. Team Communication & Go Live & Training (1 week)
3. First Weekly P&L & Report Training (2 weeks)
4. First Payroll (2 weeks)
5. First Monthly P&L (5 weeks)
6. First Team Financial Review (6 weeks)
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FINANCE IMPLEMENTATION HIGHLIGHTS:
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- General ledger & chart of accounts setup
- Bank & POS linking
- Budget development & custom AI prompt config
- Accrual template creation & balance sheet tie-out
- Vendor banking for ACH transfers
- User setup & live training
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HR IMPLEMENTATION HIGHLIGHTS:
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- Employee data import & clean up
- Onboarding setup & template creation
- Payroll system audit & configuration
- Employee deduction setup & review
- Benefits plan setup & integration
- Retirement plan setup
- Existing policy review & employee handbook creation
- Compliance document review & employee file audit
- Worker's compensation policy audit
- Time tracking system integration
- Employee self-service portal setup & training
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FREE ONBOARDING INCENTIVE:
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Provide all requested documentation within 7 days of contract signing, and we
will credit your implementation fee towards your first month of service.
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GREAT COMPANIES MAKE GREAT COMPANY.
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We're proud to support a diverse range of restaurant groups, from beloved local
favorites to multi-state enterprises. Joining KitchenSync means joining a
community of like-minded entrepreneurs, sharing resources, ideas, and
experiences to make restaurant operations easier.
CLIENTS INCLUDE:
- Marinara Pizza
- Glaze
- Xenia
- Houston Hospitality
- Call Mom
- Great White
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CONTACT
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FOR A CUSTOM QUOTE & DEMO, EMAIL:
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